Antelope Valley Model Railroad Club
By-Laws

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These are the Bylaws of the Antelope Valley Model Railroad Club, last amended 3 December 2004, and are organized as follows:


 ARTICLE I - NAME

   Section 1.  This organization shall be known as the Antelope Valley Model
   Railroad Club (hereinafter referred to as "Club").

 ARTICLE II - MEMBERSHIP

   Section 1.  Classification of Membership

      A.  Regular - Adult members.

      B.  Equity - A Regular member who has been accepted as an Equity member
      and has paid the Equity Fee.

	  1.  Equity memberships shall be accepted as outlined in Section
	  II.3.I.

	  2.  The Equity Fee shall be paid to and shall be the property of
	  the Club.

      C.  Spousal - Husband or wife of any Regular member.

      D.  Probationary - New adult members who are under a four-month
      probationary period.

      E.  Associate - Member from 16 through 18 years of age.

      F.  Dependent - Any dependent of a Regular member from 14 through 18
      years of age.

      G.  Life - Member for life - pays no dues.

      H.  Sustaining - Those members, of any class, who wish to take a leave
      of absence without endangering the status of their membership in the
      Club.

      I.  Honorary - Honorary memberships may be granted to persons who
      have made important or significant contributions to the Club. Honorary
      memberships may be granted for a term of one-year, or a term for life.

   Section 2.  Qualifications for Membership Classes

      A.  Regular - Those adult members that have passed their four-month
      probationary period and have been approved by two-thirds vote of the
      eligible voting members at a regular business meeting and have paid any
      special assessments declared due for all members.

      B.  Equity - Those adult members as provided in Section II.2.A who have
      paid the Equity Fee.  Current members who have paid their capital
      assessment are grandfathered-in as Equity members.

      C.  Spousal - A Spousal member shall have the rights and privileges of
      regular membership and be subject to all rules and regulations of the
      Club, with the exception of the requirement to pay any Equity Fee and
      hold an elective office.

      D.  Probationary - New adult members who are under a four-month
      probationary period.  No voting rights, pays dues at the Regular adult
      member rate, and does not pay an equity fee until they are voted to
      Regular membership.

      E.  Associate - Must be from 16 through 18 years old.  This person must
      show exceptional merit and maturity, but falls outside the
      qualifications of other membership classes.  Must be sponsored by a
      Regular member, who accepts responsibility for this individual.

      Subject to a four-month probationary period, after which Associate
      membership is voted upon.  No voting rights and pays dues at the
      Regular adult member rate.  At age 18, Associate members must convert
      to Regular membership and pay any assessments declared due for all
      members.

      F.  Dependent - Must be from 14 through 18 years old.  Must always be a
      dependant of a Regular member, who accepts responsibility for this
      individual.  Subject to a four-month probationary period, after which
      Dependent membership is voted upon.  No voting rights.  At age 18,
      Dependent members may convert to Regular membership after paying their
      equity fee.

      G.  Life - Those Regular members in good standing who have paid an
      amount equivalent to ten years of dues and therefore, are exempt from
      paying dues the rest of their lives.  Life members, however, are
      subject to any future special assessments and have all privileges of
      their membership status.  This amount is above and beyond normal dues
      already paid to the point at which the member decides to become a life
      member.

      H.  Sustaining - Members who desire to take a leave of absence without
      endangering the status of their membership in the Club.  These members
      may maintain their membership by paying one-twelfth of the annual dues
      per year; up to one year grace period may be granted; they must
      however, waive their rights and privileges normally associated with the
      membership they possessed before their leave of absence.

      I.  Honorary

          1. One-year term. Adults who have made an important contribution
          to the Club.

          2. Life term. Adults who have made significant contributions to
          the Club.

   Section 3.  Election to Membership

      A.  Each applicant for membership shall apply on a form as approved by
      the officers; the form shall provide that the applicant agrees to abide
      by the Bylaws of the Club.  All applications shall be filed with the
      Secretary and shall be presented to the general membership at a regular
      business meeting.

      B.  All membership applicants must complete a four-month probationary
      period before being elected to Regular membership.

      C.  At the end of the probationary period, affirmative votes of
      two-thirds of the eligible voting members, at a regular business
      meeting shall be required to elect the applicant to Regular
      membership.

      D.  Applicants whose membership applications were not approved may not
      reapply for membership until 12 months after such disapproval.

      E.  Reinstatement of former members who have voluntarily withdrawn from
      membership shall be under the same conditions as new members.  Expelled
      members may not be reinstated.

      F.  Sustaining members may reactivate their regular membership by
      resuming paying regular monthly dues.

      G.  All members, with the exception of Probationary, Associate,
      Dependent, and Sustaining members, shall have the right to vote on all
      Club business and shall have the right to hold office.

      H.  Spousal membership may be converted to Reqular membership upon a
      two-thirds vote of the eligible voting members at a regular business
      meeting and having paid any special assessments declared due.

      I.  Equity membership shall be accepted by a two-thirds vote of the
      Equity members present at a regular business meeting and by paying the
      non-refundable Equity Fee.

          1.  Equity membership is not transferable.

          2.  Equity membership terminates upon leaving the Club.

      J.  All votes on membership and Equity membership shall be conducted at
      a regular business meeting with the prospective member(s) not present
      in the meeting room or area.

      K.  Honorary - Must be recommended by the officers of the Club and
      receive a two-thirds vote of the eligible voting members at a regular
      business meeting of the Club. Honorary members do not vote, cannot
      hold office, or need pay dues or special assessments.

   Section 4.  Dues and Assessments

      A.  An equity fee shall be an amount approved by a two-thirds vote of
      the eligible voting members at a regular business meeting of the Club.
      Unless at the January meeting, a thirty-day notice shall be given all
      regular members.  This equity fee represents the Regular member's share
      of equity in the Club's assets.


      B.  Membership dues shall be an amount voted by two-thirds of the
      eligible voting members at a regular business meeting, payable on or
      before the first Friday of the month.  No member has the privilege to
      vote if more than 30 days past due.  The amount of the membership dues
      should be reviewed at the January meeting.

      C.  Membership dues for a Spousal and/or Dependent members shall be
      one-half of the current membership dues rate.  Those applicants on
      probation are expected to pay dues during their probationary period.

      D.  When the membership decides to raise funds above the normal dues, a
      special assessment will be declared for all Regular members and payable
      within the period specified at the time the special assessment is voted
      upon.  This special assessment must be approved by two-thirds of the
      eligible voting members, at a regular business meeting.

      E.  All members of the Club shall work the required time as set by the
      officers, and at events requiring the Club to be open and operating.

      F.  The following conditions will apply to all Regular members.

	 1.  These members can hold office and have equity in the Club's
	 assets.

	 2.  These members shall have the right to vote, and shall have
	 access to the Club facilities.

   Section 5.  Termination of Membership

      A.  Voluntary:

	 1.  Resignation - Any member in good standing may resign from the
	 Club upon written notice to the Secretary, but no member may resign
	 when in debt to the Club.  Dues obligations are considered a debt to
	 the Club as they become due on or before the first Friday of the
	 month.

	 2.  Lapsing - A member will be considered as lapsed and
	 automatically terminated if such member's dues remain unpaid for 120
	 days.  The member in question must be notified at the 90 day point.
	 However, the Club officers may grant an additional 30 days of grace
	 to such members under extenuating circumstances.

      B.  Involuntary:

         1.  Grievance Procedure:

	    a.  Grievances must be submitted in writing to the President.

	    b.  The President must notify the offending member within 10
	    days.

	    c.  The President must notify the general membership in writing
	    within 10 days and request any additional written statements in
	    favor or against.

            d.  The President may take several courses of action:

               (1).  Arbitrate the dispute.

	       (2).  Recommend a course of action short of expulsion, subject
	       to the approval of the eligible voting membership present at a
	       regular business meeting.

               (3).  Recommend expulsion.

	    e.  If the President recommends expulsion, then the general
	    membership must vote per Section II.5.B.2

         2.  Expulsion:

	 A member may be terminated by expulsion, only by the affirmative
	 votes of a majority of the eligible voting members, at a regular
	 business meeting.  Notice of the voting on expulsion must be given
	 in writing at least 30 days in advance of the vote.  A member may be
	 expelled for just cause; a just cause shall be defined as a
	 continuous refusal to assist in the building and maintenance of the
	 model railroad, continuous disruption in the form of inhibiting
	 members from working and any action against the good and welfare of
	 the Club, and any willful destruction of Club or member's property.

     C.  Equity Membership

	 1.  Upon termination of membership in the Club, all rights to equity
	 in the assets of the of the Club shall also be terminated.

 ARTICLE III - OFFICERS

   Section 1.  Officers to be Elected

      A.  President

      B.  Vice President

      C.  Secretary

      D.  Treasurer

      E.  Publicist

      F.  Superintendent

   Section 2.  Election of Officers

      A.  All officers shall be elected for a term of one year.

      B.  Election shall be held during the December business meeting.

	 1.  Nominations shall be solicited during the November business
	 meeting.

      C.  The term of office shall be from January 1 through December 31.

      D.  With the exception of President, any eligible member may hold up to
      two offices.

   Section 3.  Duties of Officers

      A.  President - Shall serve as chairman at Club business meetings;
      shall enforce strict observance of the Bylaws of the Club, or as
      prescribed by the members in the minutes of the business meeting; shall
      appoint all committees and members thereof as deemed necessary for the
      betterment of the Club; shall be a member ex-officio of all committees
      with the exception of the nominating committee; shall represent the
      Club or appoint a representative for meetings with the Antelope Valley

      Fair Board; and shall observe the functions of the Club (and make
      recommendations to further its endeavors).

      B.  Vice President - Shall preside in the absence of the President and
      assist the President as called upon by the President.  The Vice
      President is a member ex-officio of all committees, except the
      nominating committee.

      C.  Secretary - Shall keep properly prepared books and files and open
      them to inspection for any officer when called upon.  The Secretary
      shall also:

	 1.  Keep originals of each membership application.

	 2.  Keep a record of all proceedings of each meeting of the Club,
	 after same have been corrected and approved.

	 3.  Attest, by signature, all official actions of the Club.

	 4.  Prepare all reports as directed by the President.

	 5.  Shall maintain a complete and current list of all members with
	 their home addresses and telephone numbers.  Shall also give all
	 members in good standing a current list of members, at least
	 quarterly.

	 6.  Shall notify all members of possible or actual removal from
	 membership in accordance with the Bylaws.

	 7.  Transfer to his or her successor, without delay, all books,
	 papers, and other records and property of the Club in his or her
	 possession or under his or her control.

      D.  Treasurer - Shall receive and hold all monies, securities,
      vouchers, and such other properties of the Club as may pertain to this
      office.  Shall also call for and procure any dues or debts owed to the
      Club by any member.  Shall pay all financial obligations incurred by
      the Club.

      Shall present an informal written financial statements to the Club
      officers quarterly.  Shall preside over the sale of any Club property
      deemed obsolete by the Club.  And further, be responsible for the
      accounting and safekeeping of the Club's assets.

      Shall transfer to his or her successor, without delay, all books,
      papers, and other records and property of the Club in his or her
      possession or under his or her control.

      E.  Publicist - Shall favorably publicize, as much as possible, the
      activities of the Club, such as meetings, election of new officers, and
      all other affairs which can be used to enhance the prestige of the Club
      and its membership.  All publicity and interviews shall be channeled
      through the Publicist and will be prepared in advance whenever
      possible.  This position, may, at the discretion of the President, be
      an appointed office.

      F.  Superintendent - Shall be responsible for overseeing the
      maintenance, and operation of the Club.  Shall be responsible for
      enforcing operating standards and procedures of the Club.  The
      Superintendent may recommend to the President the creation of any
      committee or the appointment of any assistant deemed necessary for the
      Club's operation.  Shall be an ex-officio member of all committees
      pertaining to the maintenance and operation of the layout.

   Section 4.  Qualification of Officers

      A.  All prospective officers must have been a Regular member in good
      standing of the Club for one (1) year.

      B.  All prospective officers must have demonstrated their willingness
      to hold office and their trustworthiness to the Club and its best
      interest.

 ARTICLE IV - TRANSACTION OF BUSINESS

   Section 1.  Types of Meetings

      A.  Business Meetings - Regularly scheduled meetings held on the first
      Friday of each month for the sole purpose of conducting Club business.

      B.  Special Meetings - Meetings called by the President or Vice
      President, at any other time than the first Friday of each month for
      the purpose of conducting business.

   Section 2.  Transaction of Business

      A.  A minimum of three (3) officers must be present at any Club
      business meeting to transact legal business.

      B.  Either the President or the Vice President of the Club must be
      present in order to transact legal business.

      C.  Minutes must be recorded by the Secretary or a representative and
      turned over to the Secretary to be properly prepared for the next
      business meeting.  Committee chairs should prepare a short written
      summary of their report and give it to the Secretary at the business
      meeting.

      D.  All business meetings shall be conducted using Robert's Rules of
      Order.

 ARTICLE V - VACANCIES AND INACTIVE OFFICERS

   Section 1.  Vacancies

      A.  The Club may, at any regular business meeting, by a two-thirds vote
      of the eligible voting members, declare vacant the position of any
      officer who may be absent, without valid excuse, from three (3)
      consecutive meetings or events, or for a period of 60 days, whichever
      comes first, provided that a 14 day notice shall be given to such
      officer in writing, and announcement of such contemplated action was
      given at the last business meeting.

      B.  An officer may resign by submitting his or her resignation at any
      business meeting of the Club.  The Club may fill any vacant office or
      position at any regular business meeting, if notice of such contemplated
      action was given at the previous regular business meeting.  It shall
      take a majority vote of the eligible voting members, at a regular
      business meeting to fill a vacant office.

 ARTICLE VI - CHANGING THE BY-LAWS

   Section 1.  All amendments to the Bylaws must be submitted in writing to
   the membership and posted for thirty (30) days prior to a final action and
   vote.

   Section 2.  The Bylaws of the Club may be amended by a two-thirds vote of
   the eligible voting members at the July or January business meetings.

   Section 3.  New Bylaws may be instituted and adopted by the same procedure
   as in section 2 of this article.

 ARTICLE VII - METHOD OF VOTING

   Section 1.  All voting can be done in person or by written proxy.

 ARTICLE VIII - GENERAL CLUB POLICIES

   Section 1.  Standards - Applicable standards documents shall be developed
   and clearly posted in the Club facility.

   Section 2.  Additional General Policies - General Club policies will be
   set forth in business meeting minutes or other written means and clearly
   posted in the Club facility.

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